The name's Bond, Bond Pearce

Going green has had a happy consequence for the profession, removing old cumbersome processes in exchange for faster, slicker ones that drive efficiency – and, importantly - competitiveness. 
 
Bond Pearce is one example of a legal firm that has seen the benefits of reducing its paper output reflected in its workflow and operational efficiency.  An expiring lease on the firm’s fleet of MFPs was an opportune moment for Bond Pearce to review its document capture and workflow strategy, and establish where document processes could be optimised and greater efficiencies realised. After consulting with its chosen MFP platform and provider through Canotec, Bond Pearce settled on a new eFiling initiative comprising 59 new MFPs across the firm’s five locations in the UK. Each machine featured Nuance eCopy ShareScan, which has been designed to enable MFPs to be used for a wide range of secure document capture processes with seamless integration into business applications.
 
A real business value to Bond Pearce is ShareScan’s compatibility with the four connectors it uses. Two Outlook connectors enable users to choose between ‘scan to self’, and ‘scan to email’ options, while a third connector provides a ‘scan to Autonomy iManage WorkSite’ option to file all matter-related documents into the information management solution. The final connector allows the firm to use the devices to ‘scan to fax’. This is an important consideration for Bond Pearce, because the trusty fax is still considered a legal document by a court. The firm also uses Copitrak for cost recovery on each device. The two systems are integrated which allows for a single authentication through eCopy ShareScan.
 
Today, the new setup is being used by the firm’s post rooms and by its secretaries, administration teams and, of course, solicitors. The benefits aren’t just environmental. Thanks to scanning and capture technologies it’s now using, Bond Pearce’s team of legal professionals are able to securely scan, store and share documents more quickly, easily and securely. Perhaps the greatest benefit of all – especially given how competitive the legal industry is - Bond Pearce is able to provide its clients an even better quality of service, without impacting the environment unnecessarily.